Deleting emails in bulk from Zimbra Webmail

It is easier to delete messages by searching for them by sender, subject (Think about all those outdated Facebook notifications), or by date.

Deleting small batches of messages

0- Login to HIS Zimbra Webmail (https://webmail.his.com).

1- Click on the Mail Tab.

2- Do a search: Click on the Magnifying glass in the search box: It will open a page with all the search options

Search for the messages you wish to delete, for example to delete all messages prior to Jan 1 2009:

  • In the searchbox type "before:01/01/2009", or use the menu of the left side of the page:

  • Click Search.

3- Select all the messages in the search results. You can do that by clicking on the uppermost checkbox at the top of the message list,
or Do: (Ctrl + Shift + a), i.e. on your keyboard: press on the Control (Ctrl) key and Shift key at the same time and press on "a".

4- Right-Click and select "Delete".

Deleting in bulk

If there are 100s of messages in the search result it is easier to move the messages into folders and then delete the folders :

0- Login to HIS Zimbra Webmail (https://webmail.his.com).

1- Click on the Mail Tab, and from the folders list on the left, click on + to create a new folder, for example "old_mail".

2- Click on the magnifier icon in the Search box (top right). This will open a new search pages with all search options available to locate all messages you want to archive and delete.

For example searching for messages prior to Jan 1 2009:

  • In the searchbox type "before:01/01/2009"
    or use the searchbox menu (on the left side),

  • Click on " Date Sent" then select: "Is Before" :01/01/2009.

  • Click Search.

3- Select all the messages in the search results: .
Do: (Ctrl + Shift + a), i.e. on your keyboard: press on the Control (Ctrl) key and Shift key at the same time and press on "a".

4- With your mouse: Right-Click and select Delete if you want to delete them without archiving or "Move" and move them to the "old_mail" folder.

5- If you want to save them on your computer: Click on the Preferences Tab, and select Import/Export in the left menu to open the Import/Export page.

6- Delete the folder: Select the folder "old_mail" in the folders list, and right-click and select "Delete" to delete the folder and all the messages it contains.
This will free space on your account for receiving new mail.


Properties ID: 000449   Views: 7148   Updated: 1 month ago