Archiving Old Emails in Horde
Here is how to archive old emails in Horde:
If you have not done it already, move the old emails to a folder - you can do that per year, project,...
1. Moving a messages to a new folder.
- Create the new folder (by year, project,... ).
- Open your Inbox to view the email you want to move.
- Click Folder Actions, then Expand All to view all of your folders.
- Drag & Drop the email into the folder you want to move it to.
2. Archiving a Mail Folder
- In the navigation menu at left click on your general "mail" folder (which should contain all your mail sub-folders)
- Next, in the menu bar at top, click on "Folders."
- Now select the folder you wish to export by checking its box.
- Next, select "Download Folder(s)" from the "Choose Action:" drop-down box.
- You will be given an .mbox file to download. Store it in a location you'll remember.
If/when you need to use the archived emails, re-upload them:
Loading an Archived Mail Folder into Horde
- Click "Folders" in the menu bar.
- Select "Create Folder" from the "Choose Action:" drop-down box and give your new folder a name (preferably the same name as the one you just exported from).
- Now select this folder by checking its box.
- This time, select "Import Messages" from the "Choose Action:" drop-down box.
- Next you'll browse to the download location you used above and select your .mbox file to import and click "Import."
- Your messages should automatically be imported into your newly created folder.
- Double check the new folder and make sure the messages are there and that they are intact.
Tips for Archiving
- Have Horde rename your Sent folder every month (see Options, Login Tasks). After a while (say 6 months) archive Sent folders more than 6 months old
- Keep e-mails in logical folders e.g. by project, paper, vacation etc. - when a project is finished archive the folder and free up space
- Do NOT keep e-mails as a source of e-mail addresses - use the Horde Address Book (which can be exported and imported into other e-mail programs if necessary